How to Boost Productivity with Office 365 Workplace Analytics

Do you wish your staff could get more done during the working day? Do you wish they spent more time on meaningful tasks than simple admin work?

If you answered “yes” to any of the questions above, you’re not alone. In fact, it’s precisely the reason why Microsoft came out with Office 365 Workplace Analytics.

It makes perfect sense as much of the work we do today is completed by leveraging Microsoft Office software. For example, whether it’s a presentation, email, or generating reports, it’s all done with Microsoft 365.  

With all these different functions and features connected together on the same platform, the stage is set to engage in seamless workplace analytics. We can now work more efficiently based on available insights, cost-effectively.

What is Workplace Analytics?

Workplace analytics collects and analyses data from everyday work in an enterprise environment. It looks at collaboration patterns, workforce effectiveness, employee engagement, and overall productivity.

This means that whenever staff answers emails, schedule meetings, use any Microsoft software, the data is collected, analysed, and shared with relevant managers to get an idea about how the team performed.

Workplace data is collected through Microsoft Graph and is generalised and not attributed to any specific employee. The company even blocked usernames from being collected to ensure staff privacy. After all, the primary focus here is the team’s overall performance and engagement.

The Office 365 Workplace Analytics overview dashboard provides the following information:

  • External Collaboration delivers insights into how employees connect with third-party organisations.
  • Internal Networks to see how people within the company connect with each other.
  • Management and Coaching to analyse one-on-one meetings between employees and their managers.
  • Meetings Overview to see how much time staff spent in meetings.
  • Teams Collaboration to ascertain how managers and staff communicate with their colleagues.
  • Week in the Life for an overall view of the entire organization and how everyone spends their time collaborating on projects.

By establishing data collection standards, managers can reassure staff that the data is truly anonymous and won’t impact their individual annual performance reviews.

Office 365 Workplace Analytics helps fill the gaps by providing managers insights into their team’s productivity. This means that it creates an opportunity to discuss how to do things differently and do things better.

It also brings company policies into focus, creating opportunities to make real changes that positively impact corporate culture.

How Does It Boost Efficiency and Overall Productivity?

Looking at the dashboard’s insights, managers can formulate productivity strategies while monitoring meeting fatigue. For example, you can take steps to find balance whenever there are too many scheduled meetings.

Managers also focus on staff engagement, find out what time of day they’re most productive, and make sure no meetings happen simultaneously. Workplace Analytics also provides opportunities to redistribute workloads. For example, if one department carries a larger share of the workload, managers can redistribute tasks and even things out.

Is Workplace Analytics Suitable for Small and Medium-Sized Businesses?

The analysis of workplace performance levels is nothing new. Large corporations have been doing it for years. Microsoft Workplace Analytics just evened the playing field and made this robust technology accessible to just about everyone.

Anyone who wants to use the data generated by users to improve overall productivity levels can use this software. This approach has the potential to boost revenue streams and, of course, your bottom line. As Microsoft goes the extra mile to secure data and ensure security in the cloud, you also maintain compliance without much effort.

If you want to find out if Workplace Analytics or any other Office 365 tool is right for you, give us a call, and we’ll explore the possibilities together.